Position Summary

Provides administrative, secretarial, and clerical support for the borough administration and departments. In addition to typing, filing and scheduling, performs duties such as coordination of meetings, obtaining supplies, and coordinating direct mailings. Answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors, as well as internal contacts at all levels of the borough.

Duties and Responsibilities:

Assist the the Borough Manager in general activities as assigned

Assist the Borough Manager in creating and refining the annual budget for the borough

Update the lists of Borough Officials, committees, and commissions

Prepare for publication the calendar for the borough council, committee, and commission meetings

Send appointment and reappointment letters to various committee and commission members and keep accurate records of the same

Quarterly, arrange and edit refuse collection bills.

Open the office building when necessary, pick up the mail, sort through said mail, and distribute the mail to the proper Borough Officials

Mail permits, Certificates of Occupancy, and other related material for the Code Enforcement Officer as requested

Assist the Code Enforcement Officer with filing and scheduling of inspections

Type correspondence and envelopes as requested

File paperwork as necessary

Answer the telephone, and answer questions from the residents and contractors

File all invoices and all paid bill in the vendor file

Assist with deposits of all funds when necessary

Assist the Borough Manager with special projects when required

Troubleshoots, investigates, researches issues and concerns

Produces letters, memos, reports, tabulations, and other materials as requested

Assist in screening, directing, telephone calls and visitors to appropriate departments

Perform other tasks as required or directed by the Borough Manager

Maintain accurate and up-to-date billing records for all borough refuse collection accounts

Work Environment
This job operates in a professional office environment. Work often involves responding to irate, frustrated or vexed individuals.
Physical Demands:
The employee must be able to see, hear, speak, use the telephone, computer, copier, scanner, adding machine, and move at least 15 pounds from one location to another. This employee must be able to type and file in an organized manner
Ability to sit for a minimum of 8 hours and move about the borough building throughout a work day
Ability to bend, stoop, reach above shoulder level, lift, push, and pull
Ability to use both right and left hand for firm grasping, repetitive actions and fine manipulation including writing and typing

Qualifications

Minimum Qualifications:
High School Diploma

Minimum Work Experience:
One (1) year of customer oriented service

Preferred Education:
Bachelor’s Degree

Preferred Work Experience:
Two (2) years in an admin support capacity

Required Competencies

Must have good organizational skills to handle multi tasking and be able to prepare written communication / reports competently.

Ability to use or learn Quickbooks or other related accounting software.

Ability to use Microsoft Office, Adobe Acrobat, internet, copier.

Ability to establish and maintain effective working relationships with individuals affected site inspections, enforcement activities, and general operations of the borough.

Exercise good judgment, courtesy, and tact in serving the public.

Ability to possess a thorough knowledge of planning and zoning principles, policies, practices, and processes.

Must possess a valid PA Driver’s License.

Must pass a drug test, personal background investigation.

Must be able to be bonded

The Board of Supervisors is seeking an individual with a passion for local government that can lead a dynamic team of municipal employees in overseeing the day-to-day operations of the Township. The successful candidate will be able to recognize the needs of a vibrant, suburban community and provide the leadership to address challenges through innovative practices and collaboration with elected officials, staff, and volunteers.

Requirements for this position include:

• BA/BS degree in Public Administration or related field, from an accredited four-year college or university, with a master’s degree preferred.
• An understanding of Pennsylvania municipal laws; working knowledge of Second-Class Townships preferred.
• Minimum of five (5) years progressive municipal management experience, with a proficient background and experience in finance, planning/community development, recreation, public works, police department and emergency management operations.
• Must have a solid managerial background and be an effective communicator with leadership skills to promote a positive image of the community and guide growth in the community.
• Must have experience in personnel issues, including experience with administering Collective Bargaining Agreements, Union negotiations, and human resources best practices.
• Excellent verbal and written communication skills and sound administrative skills in technology; ability to relate well to constituency and other government officials.
• Ability to oversee preparation and management of annual and capital budgets, short and long-term planning and project and contract performance.

This position offers a competitive salary $95,000 – $105,000 and excellent benefits.

*Assists the Director of Community Development in the planning for community development and in the administration of the Zoning and Subdivision and Land Development Code. The Planning and Zoning Assistant works under the general supervision of the Director of Community Development.

*Work is performed during regularly scheduled hours and may involve additional hours as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

*Review Zoning Approvals related to building permit applications.
*Research and prepare draft of studies in relation to long-range plans, community development programs and land development regulations.
*Draft staff reports for the Director of the Planning Commission, Zoning Hearing Board, Building and Fire Codes Appeals and Advisory Board and Board of Commissioners regarding applications for development.
*Draft routine ordinances and resolutions.
*Review applications for subdivision, land development, conditional use, planned development or variances for conformity with Code requirements, the Comprehensive Plan and other factors and recommend approval or denial.
*Make field investigations and collect pertinent data.
*Make presentations to the Planning Commission for Zoning Hearing Board.
*Discuss Code requirements with developers and their engineer.
*Assist in administration of land use regulations.
*Prepare maps and analyze data using Geographical Information Systems.
*Assist Director of Community Development and Chief Inspector as required.

QUALIFICATIONS

Necessary Knowledge, Skills, and Abilities

*Knowledge of principles, practices, purposes, scope, and techniques of community planning.
*Knowledge of statistical and research methods and sources relating to community planning.
*Knowledge of court cases and legal precedents and decisions relating to planning and zoning.
*General knowledge of Geographical Information Systems and ArcGIS.
*Ability to perform multi-dimensional tasks with accuracy critical to the success of the program.
*Ability to read and interpret site plans, maps, and surveys.
*Ability to prepare cases for enforcement action.
*Ability to use personal computer for word processing, database management and spreadsheets.
*Ability to clearly and effectively communicate orally and in writing in the English language.
*Ability to plan, organize and complete assigned tasks in a timely fashion.
*Ability to organize and maintain records and files.
*Ability to analyze and prepare complex reports.
*Ability to work and communicate effectively with Township employees, elected officials, other agencies, and the public.
*Ability to operate the tools and equipment listed below.
*Ability to maintain confidentiality where necessary.

Education and Experience

*Graduation from a four-year college or university with a bachelor’s degree in planning (preferred); or Geography and one year experience in Planning or a related field; or master’s degree in planning. Knowledge of and experience with Geographical Information Systems is required; AICP is desired.

SPECIAL REQUIREMENTS

*Must possess a valid and current Pennsylvania State Driver’s License or be able to obtain one within thirty days.

EQUIPMENT USED

*Personal computer, including word processing and database software; phone; copy and fax machine; calculator.

PHYSICAL DEMANDS

*The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
*Work is performed in both office and field settings. Some outdoor work is required in the inspection of various land uses and other matters. *Hand-eye coordination is necessary to operate computers and various pieces of office equipment.
*While performing the duties of this job, the employee is occasionally required to stand; walk; talk or hear; use hands to finger, handle, feel, or operate objects, equipment, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl.
*The employee must occasionally lift and/or move up to 25 pounds. *Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

*The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
*The noise level in the work environment is usually quiet.

SELECTION GUIDELINES

*Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.
*The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
*The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Key Responsibilities:
1.Administration and Leadership:
• Provide visionary leadership to municipal departments, fostering collaboration, and ensuring efficient operations.
• Implement policies and directives set forth by the Borough Council.
• Work closely with elected officials to develop strategic plans and initiatives to address community needs.

2.Financial Management:
• Develop and manage the annual budget, ensuring fiscal responsibility and transparency.
• Oversee financial planning, reporting, and compliance with applicable regulations.
• Identify and pursue grant opportunities to support community projects.

3.Community Engagement:
• Foster positive relationships with residents, community organizations, and businesses.
• Represent the Borough at public events and engage with stakeholders to address concerns and promote community involvement.
• Implement communication strategies to keep residents informed about municipal activities.

4.Human Resources:
• Manage municipal staff, including hiring, training, and performance evaluations.
• Ensure compliance with employment laws and regulations.
• Foster a positive work environment that encourages teamwork and professional development.

5.Infrastructure and Development:
• Oversee planning and zoning activities to promote responsible growth and development.
• Collaborate with relevant agencies to address infrastructure needs and improve community services.

6. Legal Compliance:
• Ensure compliance with local, state, and federal laws and regulations.
• Work with legal counsel to address legal matters and provide guidance on municipal ordinances.

Qualifications:
• Bachelor’s or Master’s degree in Public Administration, Business Administration, or equivalent experience in a related field.
• Minimum of eight years of public-sector management experience or similar leadership role.
• Thorough knowledge of fiscal policies & procedures as they apply to municipal finance.
• Excellent communication and interpersonal skills.
• Knowledge of local government procedures, regulations, and best practices.
• Project management skills, including the ability to prioritize tasks and meet deadlines.
• Ability to plan, organize, and direct the programs and activities of a department and to supervise a staff of professional and nonprofessional personnel.

Overview:
This is a professional and managerial position in the Allegheny County Department of Public Works (DPW) Engineering Division, specializing in engineering of county bridges and related structures.

Duties:
Oversees bridge designs and repairs; contracts and directs professional engineers, designers, and draftsmen in the preparation of plan estimates and specifications for the construction of County bridges and related structures.
Develops or oversees the development of project objectives, scopes of work, cost estimates, design schedules, and implementation strategies for the completion of bridge related capital improvements.
Confers and coordinates the design work with surveys and the construction division and makes field inspections of proposed locations or relocations of structures.
Supervises the work activities of personnel within the Bridge Engineering section, approving timesheets and leave requests, and conducting periodic performance reviews. Reviews, approves, and monitors all work performed by consultants or contractors on County bridge projects.
Controls the issuance of overload permits for vehicles above the legal load limit and the installation and location of utilities on County-owned structures.
Coordinates bridge repair work as necessary to be performed by “in-house” County personnel (work orders) or on-demand bridge repair contracts.
Provides technical and administrative expertise and direction for the Bridge Engineering section to DPW and other County departments and any other transportation-related agencies or consulting firms as necessary.
Fosters inter-agency cooperation and coordination with organizations such as PennDOT, the Federal Highway Administration, and local governments and elected officials.
Oversees the County’s National Bridge Inspection Standards (NBIS) and Non-NBIS inspection programs through Consultant Inspection Staff and ensures any findings are addressed appropriately and timely.
Perform QA/QC checks on all products from the Bridge Engineering section, including bid packages, agreements, design submissions (e.g. TS&L, Line and Grade, Design Field View, etc.), work orders, invoicing and any other items that further the Department’s mission.
Serves as a liaison with Department Right-of-Way section on all right of way acquisition associated with Department bridge projects, interacts directly with PennDOT Right-of-Way as necessary.
Reviews and prepares reimbursement agreements for execution for projects that involve state or federal funding. Reviews grant opportunities and prepares applications on behalf of Allegheny County as needed.
Participates in the pre-qualification and Consultant Selection processes for County bridge projects.
Personally, prepares supplemental specifications, contracts, Executive Actions, and other documents prior to advertising for bids on the construction of specific structures.
Prepares Capital and Operating Budget Requests for bridge projects, using accurately maintained files that help in the development of funds required for future projects; tracks budgets, reimbursements, and other funds throughout the fiscal year.
Confers with representatives of public and private agencies, contractors, engineers, and others concerning problems that arise.
Oversees fiscal responsibilities including project budget management and reviews/approves estimates and invoices.
Acts as the primary advisor to the Assistant Deputy Director and the Deputy Director of Engineering regarding program management, project selection, budgeting, and prioritization of repairs.
Supervises the keeping of records and the preparation of reports.
Performs other duties as required.

Knowledge, Skills, and Abilities

Knowledge of:
Professional engineering principles and practices applied in the design of bridges, related structures, and the preparation of cost estimates.
Engineering and management skills to estimate the cost of design and construction work needed to maintain County bridges on an annual basis.
PennDOT’s Engineering and Construction Management System (ECMS).

Skill in:
Microsoft Office products such as Excel, Word, Outlook, etc.

Ability to:
Supervise the design, preparation of specifications and cost estimates of County bridges and related structures.
Directly supervise County staff and oversee their work.
Coordinate the work with that of other divisions and establish and maintain effective working relationships with associates, officials of public and private agencies, contractors, engineer, and others.
Read/interpret documents, such as contracts, agreements, engineering codes, specifications, drawings, safety rules, operating/maintenance instructions, and procedure manuals.
Write professional reports and correspondence.
Speak effectively in front of groups.
Climb, balance, and work in high or difficult places, possibly in inclement weather.

Residency: Allegheny County within 1 year.
Veterans’ Preference: Will be awarded to eligible candidates.
AN EQUAL OPPORTUNITY EMPLOYER – M/F/V/D

Key Responsibilities
•Leadership & Oversight: Supervise all departments including Public Works, Zoning, Finance, and Administration.
•Policy Implementation: Partner with Borough Council to execute policy and strategic initiatives.
•Fiscal Management: Prepare and manage the annual budget (~$4.2M), ensure sound fiscal policy, and oversee capital planning.
•Community Engagement: Build and maintain positive relationships with residents, institutions (like PennWest Edinboro), and regional stakeholders.
•Human Resources: Oversee personnel management, including hiring, performance evaluation, and staff development.
•Intergovernmental Relations: Act as liaison to county, state, and federal entities, and lead on grant seeking and administration.
•Infrastructure & Planning: Guide long-range planning, stormwater and utility operations, and downtown revitalization efforts.

Ideal Candidate
We are seeking a visionary yet pragmatic leader who brings both strategic foresight and operational discipline to the Borough of Edinboro.

This individual will be responsible for developing innovative strategies to address borough challenges, using sound judgment to evaluate priorities, and driving initiatives to completion. The Manager will serve as the team’s anchor for execution—ensuring that ideas move beyond planning and into action. Their ability to both envision new solutions and see them through will provide critical balance to a staff already energized by collaboration, support, and conceptual thinking. This role requires a leader who can think ahead, make decisions with confidence, and instill a culture of follow-through and results.

Additionally, the ideal candidate will have:
•Proven experience in municipal management, preferably under a Home Rule Charter.
•Strong budgeting and financial acumen, including capital planning and grant administration.
•A collaborative communication style, fostering alignment with Council, staff, and community stakeholders.
•The ability to drive organizational improvements, lead infrastructure and downtown revitalization projects, and deliver measurable outcomes.
•Experience in communities with college or university partners is a plus.

Qualifications
•Bachelor’s degree in Public Administration, Political Science, Business Administration, or a related field; Master’s degree preferred.
•Minimum of five years of progressively responsible municipal management experience or equivalent. Prior experience as a Borough Manager, Assistant Manager, or Department Head in Pennsylvania is strongly preferred.
•Extensive knowledge of the Pennsylvania Borough Code, Sunshine Act, Right-to-Know Law, and Home Rule governance.
•Strong written and verbal communication skills, with the ability to navigate conflict and build consensus.
•Demonstrated success in managing complex operations and driving organizational development.
•Proven ability to supervise and direct personnel, employing leadership, management, and team-building techniques.
•Ability to engage with the general public in a polite, responsive, and professional manner.
•Effective at planning, prioritizing, and delegating work across departments.
•Proficiency with personal computers, automated work control programs, and automated drawing/design software.
•Working knowledge of the principles and practices of modern public administration and human resource administration.
•Strong interpersonal skills and the ability to establish and maintain effective working relationships with staff, elected officials, community partners, and the public.

Salary & Benefits
•Competitive salary: Up to $85,000
•Comprehensive benefits: medical, dental, vision, retirement, and paid time off.
•Professional development support.
•Participation in the Borough’s 457(b) deferred compensation plan.